Business Meeting & Conference

Various persons in principle can call themselves meeting designer or meeting planner. Managing director, secretary, assistant, sales manager, marketing manager, human resource manager, project manager, financial manager etc. Despite all these different positions many persons in a given time spend resources on planning a meeting. Use these resources on more business related activities.

We offer you the opportunity to oursource the planning activity. You can use a flexible and competent resource WITHOUT CHARGE. Presently labour resources are often a limited resource and therefore it is even more essential to spend your own capacity and the capacity in your organization at business related matters. For most people the planning of a meeting is not the prime task and "just" a tool to create a specific result. However, the setting of a meeting is quite important for the result you end up with. After a briefing about the meeting objective, agenda and participants I shall take over the planning and propose one or more offers before you make your decision.

My name is Malene Tamstrup Kolind and I created Timeouting A/S. I am 38 years and educated with a master degree in sales and marketing. My business experience is all related to sales as key account manager for Gabriel A/S in the Netherlands, Belgium & France, country manager for VELUX in Lithuania & Latvia and as sales manager for Plus Pack in Denmark, Norway & Sweden.

I offer my working resource FREE OF CHARGE to design and plan your next meeting or conference. I offer a base of castles and manor houses in Denmark where we offer inspiring surroundings, healthy food, meeting rooms & conference facilities as well as overnight accommodation. Use the many facilities and inspiring venues. They are guaranteed to be a boost to your creative senses and creating the best conditions for a good result of your meeting or conference.

Save your own internal resources and let us to the job – the job of finding a unique and inspiring place for your next business meeting, seminar or conference. After a short briefing from you we shall investigate possibilities and present them to you in an offer – ready to evaluate with your colleagues. We support you FREE OF CHARGE as we are paid to do the sales job by the castles and manor houses in Danmark which we represent.

A future meeting is more than ever an occasion, an event where the demands for planning, creativity, ingenuity, substance & implementation are increasing radically. The meeting will indicate your profile and identity and might even become a tool for branding and communication. A meeting is per definition the best possible way of communicating. We plan time to meet in person and we consider our appearance as well as the way we speak. We are at present both physically and mentally. A meeting should be an occasion to remember as we want to achieve a result of some kind.

Moreover, a meeting can also be an occasion - an event to appreciate and entertain your employees. Employees are more than ever a resource to retain due to present times lack of labour and the cost which will be implied to attract, develop and retain new employees.

Business meetings and conferences are an unique opportunity to engage the talents of the participants. We all learn best by being active i.e. teaching other persons/participants. If an important purpose of the meeting is to educate the participants in a certain field it will be important to involve and activate the participants themselves. The knowledge, know-how and creativity that the participants bring to the meeting should be activated and shared with the fellow participants. In this way the sharing of knowledge increases and the effectivity of the meeting will rise.

All these "new" demands to improve the result of a meeting or a conference put more attention to the design of the meeting. Your meeting designer can assist you in materializing your visions, ideas and goalds for the meeting as well as obviously the physical settings.

Start your effective meeting with at good briefing based on the following key words:

A day meeting or a meeting round the clock (with overnight accommodation)

The meeting goal (strategy, customer meeting, employee entertainment, sales meeting etc.)

Dates

Budget

Number of participants & logistic (airplane, car etc.)

Type of participants (nationality, position, education etc.)

Place of location (Jutland, Funen, Sealand)

Food (vegetarians, allergies)

Needs for meeting rooms, group rooms and table/chair set-up

IT and other aids (white board, overhead projector, internet acces, PC projekctor, paper, pens)

Simple activities

Events

Entertainment

Speakers (type, speakers corner)

The facilities should never be more important than the content of the meeting. However, the facilities in some cases underline the objective of the meeting. Often it will make sense to choose facilities at an inspiring venue as many companies would like to grant their customers, employees or sparring partners a unique experience. Moreover a meeting away from "normal daily life" can increase your creativity and power of concentration.

The design of a meeting is about the venue, the form of the meeting room and the function which should support the goal of the meeting. By considering the room, the light, the sound and the atmosphere you can create a basis for more energy, dynamic and knowledge sharing among the participants.

Here you will find castles and manor houses in Denmark, who offer unique surroundings, nice food, meeting facilities and overnight accommodation.

A break, fresh air to your head, a kick-off, teambuilding, development, for fun, seriously. Physical activity can meet many goals and we can incorporate the event into your meeting programme. We cooperate with CoastZone, who will adapt the activity to your goal. CoastZone is a Danish nationwide event- & teambuilding facilitator who offer unique experiences.

Through a close dialog CoastZone will adapt the activity whether you need a motivating kick-off, a theme party, a teambuilding course or leadership development. CoastZone concentrates on development and experiences through succes and focuses on involving all participants. Read more about CoastZone here.

A new type of events could be grouped as "The nice conversation" as the participants share a moment of enjoyment & pleasure. As human being we feel good when we are enjoying things and our body and mind work as one. During a stay on a castles or manor house you find this event at once. During centuries a rich heritage of castles and manor houses has come into existence. A variety of treasures from the Danish heritage are awaiting you and your company.

You can suplement the existing event of being at a castle or manor house by special events such as yoga, golf, wine tasting, tasting of olive oils, cooking class, chocolate tasting, astrologi, opera under the clear sky, art exhibition, teater, learing about animals or garden flowers.  

Do you need some physical activity to warm up to a full meeting day? Or maybe an extraordinary finish to a conference? Charlotte Petersen from Dinner Dancing can assist your group in a "morning stretch" at the lawn in front of your castle or she can start the party in the manor house with an introduction to salsa, bachata or merengue.

Charlotte Petersen will guide you through a fun experience with happy and inspiring music. At larger gatherings you can also ask for an actual dance show with professional dancers and musicians. Could you imagine ending your meeting when 6 dancers and 20 musicians enter the room? Let's dance!

Take a drink from the first ecological cocktail bar in Denmark at Jomfruens Egede. The bar has been designed together with PERNILLE FLORIO. Why not try a “Ginger Mojito”, a “Ward Eight” or a “Cosmopolitan”, a “Black Berry Caiprinhia”. PERNILLE FLORIO has influenced the bar life in Copenhagen quite a lot through the past 25 years. And now again setting trends with the first ecological cocktail bar together with Niels Peter Schack-Eyber at Jomfruens Egede. Photo of drink by Peter Kam, photographer.

FLORIO BAR EVENTS CATERING was established in 1997 and is based on a new concept for Denmark – “Bar Catering”. Imagine a top professional mobile bar adapted to your specific need as regards place, number of persons, style and personnel. With the concept comes a team of professional bartenders, waiters, runners etc. An easy way to create a unique event for your next business meeting, large conference or the party of the year.

Of other entertainment possibilities we can suggest stand-up comic, music, song. A little entertainment can break the ice on your meeting or conference at a castle or manor house in Denmark.

A lecture or speech is to inspire the audience to develop professionally or personally. Søren Kierkegaard and his thoughts about "stepping into character as a human being" form the basis of a book "Kierkegaard & ledelse" (Kierkegaard & management) - written by consultant, writter & speaker Cand. Phil. Kirstine Andersen. Do you wish to invite participants at your meeting to reflect and participate in dialog?

It is important to know who you are and what you represent - even more in an increasing international environment - and also in management. We need to know our identity as human being as well as organisation. In this lecture you will learn more about how Kierkegaard can inspire the modern leader. How old perspective of good mannerrs can form new ideas for a manager. A leader is a person who is able to direct him or herself into a certain direction which is neither arbitrary or superficial. One who does not know the inner compas cannot manage a whole organisation. Management tools are good to have but better it is to know oneself and the direction you are heading. A unique lecture by Cand. Phil Kirstine Andersen.

The numerous amounts of speakers mean that the quality difference between speakes is high. Our contact to different speakes will develop over time so we also will be able to assist you in this field.

Written by Managing Director Peder Bærenholdt, Back11Basics A/S

... Almost a year has passed and we still remember last years Christmas event in our company. A weekend at Hindsgavl castle combined with activities for our employees with partner. No problem in arranging the event. A phone call to Timeouting A/S and a briefing about wishes for the programme and facilities was all it took. I highly recommend Timeouting A/S for the person who is about to arrange the next company event.

After arriving at Hindsgavl castle and enjoying afternoon coffee we were about to experience our first surprise: "Murder mystery" in the park as part of a team building event. Everyone was able to participate even though we went kayak sailing and riding on ATV. Next surprise: By taxi we were transported to Odense and everyone expected a dinner at a restaurant. However, the taxi stopped in front of a private house where the cook Brian Matzen together with his wife arranged a private dinning with a seven course meal - in their living room and only for us. After an excellent meal the evening ended at a nightclub - of course at a reserved table. Before splitting up and returning to our respective homes we had a nice brunch at Hindsgavl castle the following day.